Once a file is encrypted the data is irretrievable without the correct password, so it’s important to keep an unencrypted copy on a secure University network drive. Once the file has been decrypted it is no longer secure and will need to be encrypted again before saving. If the file is being shared with someone, the recipient will also need 7-Zip to decrypt the document. For more information about purchasing and downloading Adobe Acrobat is available in the Electronic Software Delivery System (ESD).Īll other file types, including earlier versions of Office must be encrypted using 7-Zip. If you regularly use PDF documents Adobe Acrobat Pro has an option to encrypt files, as well as combine multiple pdf documents in one file. Adobe Acrobat Professional (available for staff to purchase) Sometimes it’s easier to copy and paste other file types into an Office document and use Office encryption, rather than use other encryption software which the recipient may not have access to. You can protect the files that you want with a password so that. If you are using Microsoft Office 2007 or later, please use the following instructions to encrypt files. The file encryption feature lets you prevent other users from accessing your confidential data. Encryption is an excellent option for anyone who wants to transfer large volumes of data or to ensure that their data remains safe from data theft and other cyber-attacks. Remember that sensitive data to be sent by email must be put in an encrypted attachment and the password conveyed to the recipient by a different route i.e. Encrypting your files and data is highly recommended, but using free software would be alarming use a free trial instead. For example PDF-Xchange must not be used to encrypt documents as they can be opened without a password on devices with Apple operating systems. Other applications may be able to generate and encrypt files, but these have not been robustly tested and cannot be recommended. Users can easily share encrypted files and folders with other authorized users, improving data security without impacting productivity. There are three recommended options for encrypting files: If you are storing person identifying data or confidential information on a device which isn’t encrypted, the file must be encrypted. We recommend the iStorage Datashur and Diskashur range.If you need to share person identifying data or confidential information outside of SharePoint or shared network drives, you must encrypt the file before sending it. This ensures that all files added to the encrypted folder are automatically. If you would like to use removable media to store personal data, then we recommend you use an encrypted USB stick or hard drive. The typical method of using EFS is to perform encryption at the folder level. Click OK and the files will be unencrypted and extracted to the location you specified.In the window that appears, select where to extract the files to and enter the password for the archive. Right click on the archive, and click Extract files.In the Encryption section, enter a strong password and select AES-256 as the encryption method.zip is usually a better choice because it offers better compatibility with other programs, such as WinZip. Select the Archive format .7z offers better compression (makes the files smaller) but. Encryption is a method of encoding information so that its unusable until decrypted giving only authorized parties the keys to read or access that data.My Documents), right-click on the file or folder you want to encrypt. From any Windows Explorer window (e.g.You can also set a password to modify the document if you wish.ħ-Zip is good for encrypting containers, so if you have more than one file to encrypt it's particularly useful. Set a strong password to open the document - preferably using upper and lower case characters, numbers and symbols.Click on the Tools menu at the top of the screen.See instructions on how to use these below: Office File EncryptionĪn easy way to encrypt information that is already held in an Office document is to put a password on it, this automatically encrypts it too.įrom within the file you wish to encrypt: If you need to encrypt a document to store or send, you can use Office File Encryption, 7-Zip or Removable Encrypted Media.
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